Attendees:

1. Cliff Buchanan

2. Dave Arneson

3. Mike Andrews

4. Brett Messer

5. Pamela Scheler

6. Susan Murray

7. June Baldwin

8. Lynn Heilbuth

9. Carol Dawn

10. Gary Kendrick

11. Jazz Jaeschke

12. Shawna Mitchell

13. Tony Hayhurst

14. JJ Hamilton

Agenda:

• Smudging

• Status Report

• Money – Dave’s ticket

• Wednesday Schedule

• Theme & Logo Design

• Education of activities posted to web

• Coordinator role definitions posted on web

• Council of GOC: Who, What, When, Where

• Closing Song:  Pamela Scheler – “It’s in all of us”

Coordinators:

Giveaway – Pamela Scheler

Sweat lodge – Dave Arnesan

Raffles - Barbara Norman

Port-a-potties/permit – Cliff

Workshops – Mike Kelley

Welcome Table – Jazz Jaeschke with assistants June Baldwin and Lynn Heilbuth

Children’s – open

[Shawna Mitchell will propose to her daughter;

Dave Arnesan has a potential candidate]

T-shirts – Jazz & Gary

Cleanup – June Baldwin and Lynn Heilbuth

Sweet Medicine Dance – Kristie Hunger

Speaker – Dave Arnesan

Drumming – Susan Murray

Wood – Mike Andrews

Pancake Breakfast – June Baldwin

NEW:  Feast – Susan Murray

NEW:  GOC Concepts – Shawna Mitchell

            [Jazz will assist w/writeups that Cliff will put out on web]

ROLE:  communicate GOC concepts, mission for:

            pipe

altar for participant tokens and intentions

            giveaway

            sweet medicine dance

            feast

            workshops

            sweat lodges

            Native American connections but GOC peculiarities [synthesis]

            rainbow bridge clan?

            How GOC came to be

Coordinator Role Descriptions:

·        Input to Jazz by end of April

·        Circulate to Planning Committee for feedback by mid May

·        Document goes to Cliff for posting on web & to Shawna for communicating at GOC

2007 Schedule:  Wed Aug 1 – Sun Aug 5

Discussion of 1^st vs. 2^nd weekend of Aug [to avoid rainy season]:

·        History indicates a week later is less rain prone

·        Need to decide a year ahead so people can plan

·        AGREED: make the decision for following year’s dates at planning committee wrap-up session [at close of August gathering]

Discussion of Wed vs. Thurs start:

·        Value of Wed start = giving full day Sunday for travel home

·        Need to fill out Sat schedule to be meaningful into evening

[community sharing activities that let people interact]

SCHEDULE AGREEMENTS:     

Wednesday:

            Opening pipe ceremony

            Virgie Healing Drumming [if she volunteers]

Thursday morning:

            Introductions

            Featured speaker

Thursday afternoon:

            Workshops

Thursday night:

            Sweat lodge

Friday morning:

            Pancake breakfast

            Workshops

Friday afternoon:

            Workshops

            Prepare for Sweet Medicine Dance

Friday night:

            Sweet Medicine Dance

            After-dance sweat lodge

Saturday morning:

            Give-a-way

Saturday afternoon:

Feast

            drum/song circle – all participate – after feast

Saturday night:

            Sweat lodge

Sunday morning:

            Closing pipe ceremony

            Cleanup – packup – head home

            Planning Committee wrap-up session

Logo & T-shirts:

AGREEMENTS:

• Using image of Lou Dale painting
• Lettering will surround image w/o overlapping image
• Theme will not be stated on shirt
• Shirt color will be purple
• Shirt will be longsleeve
• Jazz/Cliff will set price of shirts based on cost of long sleeves – price per shirt will increase from prior years

Theme:

AGREED ON:  The Great Mystery

Other candidates discussed: 

·        Remember

·        All are of Spirit

·        All are one

·        Love/Peace/Joy

Council concept is a voting member group whose mission is to ensure continuation of the GOC over time without dependence on key players who started it.  The council is an umbrella to manage the following:

·        Coordinate GOC Planning Meeting

·        GOC August gathering event

·        Healing Hearts

·        Vision Quests

·        Men’s weekend

·        Spring Dance

·        Elder Hearts

AGREEMENT:  Establish the council with 8 members [including executive director] with understanding that the council may decide to expand that number in the future.

Membership criteria:

·        Cliff Buchanan, executive director, will establish nominating criteria and likely candidates list; this will be distributed to the planning committee.

·        Criteria points discussed:

multi-year commitment

prior affiliation with one or more of the covered activities

Dedicated to the mission and process

terms overlap - stagger duration/ending for initial cast of members

Additional Discussion points:

·        Carol suggested:  Members can employ consultants/resource people

·        Mike Andrews feels council coordinators should have assistants [apprentices to take over the role later]

AGREED:  Brett Messer, Sherry Young, and Lynn Heilbuth will make this happen again in 2007

Discussion points: 

·        This event is a gathering of the elders of the GOC – by invitation.

·        Focus on how to help the world.

Additional discussion points:

·        If group is too large, it doesn’t work in terms of providing place for the leaders to grow together - needs to be small enough and participants need to be on a comparable level of awareness

·        Need Elderhearts to strengthen the energies of the GOC to remedy the fracturing that has been increasing over last several years

·        We might also consider a weekend of healing for healers.

Focusing Intentions:

·        To strengthen energies of the August gathering, we will suggest to participants that they come with focused intentions.  This could be as simple as “be open to what happens” or as targeted as the individual’s focus on the year’s theme or a personal mission.

·        We as planning committee set an example - put thoughts/words to this year’s theme [intentions would change year to year – for example, long dance participants make a banner in advance; VQ participants write a letter of intent.]

·        Create an altar where participants can hang their intentions – tying on written intentions or some token that represents their intention [like we used to do with attaching personal items to the talking stick]